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" We provide high quality, cost effective, time bound digital audio encoding from VHS, Cassette or Hi8 tapes in Downtown Toronto."
- Milind Raval
    Voice Transcription: Complete Process Overview

A schematic overview of the process flow and system is shown below for complete understanding.


Digital Data Services' state-of-the-art technology; ease of use, and unmatched convenience has made it an industry leader. Our system can be defined in four easy steps:

  • Healthcare, legal, and business professionals use cassettes, digital recorders, or PC-based recording to dictate office notes, letters, and medical files directly into any one of our input formats.

  • Our experienced transcriptionist transcribe your dictation into text file.

  • The completed dictation undergoes 2 levels of Quality Control Audits, further proofread by our Senior Quality Control Specialist finally producing text files, which are 99.98% accurate.

  • The completed file is then available in any word processing format for you to download.


Digital Data Services's Web-Based and Non Web-Based transcription solution includes:

  • Anywhere, any time access via phone, digital recorder, or PC.

  • 128-bit encryption with HIPAA compliance

  • Secure Web-Based application providing dictation file uploads, tracking, and file downloads.

  • Authentication of all Internet transfers.


Digital Data Services's Internet System includes series of security measures to ensure privacy including

  • SSL, 128-bit encryption, unique login ID, and user defined access parameters.

  • Adheres to Internet security protocols with World-class PKI infrastructure,

  • Rely Services meets or exceeds all elements of the security standards published by HIPAA.

  • System runs on a secure server, which encrypts all data communication between your computer and our server.

  For more information about our services, please email us at 

 Website designed and developed by Milind Raval, Digital Data Services.